Service · Sprint

AP Deep Clean Sprint

30 Days to a Boring, Predictable Machine

The AP Reality Check shows you what's broken.
The AP Deep Clean Sprint fixes it — fast, clean, and grounded in your existing tools.

No new softwareNo long consultingReal change in 30 days

Who This Is For

Service-based businesses running QuickBooks Online where AP feels:

Reactive
Fragile
Dependent on 1–2 people
Buried in email
Constantly behind
Fighting exceptions

If your team is doing heroic work just to keep the wheels on, this sprint is built for you.

The Transformation

We redesign AP so invoices move one way every time.

1. A Standard, Boring, Reliable AP Flow

No more inbox chaos. No more guessing. No more "it depends who touched it."

intake → coding → approvals → QBO → payment

This becomes your team's default operating mode.

2. A Cleaned-Up QBO AP Setup

We correct or standardize vendors, terms, categories, and bill/payment fields.

Fixing settings causing rework or bad reporting.

Your financial system becomes a tool — not a bottleneck.

3. Visibility That Makes Backlogs Impossible to Hide

We build simple, practical views inside QBO for bills waiting on approvals, coding, or payment.

Real visibility without buying another platform.

You get real visibility without buying another platform.

4. Light Automation That Eliminates Low-Value Pain

Invoice routing emails, coding templates, auto-tagging, and reminder nudges.

Small automations → big reduction in noise.

Small automations → big reduction in noise.

5. Roles, Responsibilities & Rhythm

We remove ambiguity by defining who enters, codes, approves, pays, and reviews.

Plus your weekly/monthly AP cadence so nothing slips.

Everyone knows exactly what they own.

How the 30 Days Work

Four weeks to a completely different operating reality.

Week 1

Stabilize Intake & Clean Up

  • Align invoice intake paths
  • Clean up vendors & categories
  • Standardize coding rules
  • Clarify approval paths

Outcome: Invoices stop scattering everywhere.

Week 2

Build the Standard AP Flow

  • Document the "one way" flow
  • Reduce touchpoints
  • Fix recurring bottlenecks
  • Implement basic AP rhythm

Outcome: Predictable flow with fewer surprises.

Week 3

Visibility & Automation

  • Create QBO saved views
  • Add light automations
  • Improve exception handling
  • Reduce backlog points

Outcome: AP becomes trackable and measurable.

Week 4

Lock-In, Train, Transition

  • Walkthrough of new AP machine
  • Team training
  • Simple, readable AP SOP
  • 30/60/90 follow-up plan

Outcome: AP runs smoothly, without heroics.

What You Walk Away With

A stable, repeatable AP system
A clean QBO setup
A predictable weekly AP rhythm
Real visibility into what's stuck
A team that knows exactly who does what
Cycle time and backlog visibly trending downward
Less fire-drill energy, more control

AP becomes boring, reliable, and measurable.

Why Fixers Team?

Because we've done this inside real companies — not in slide decks. We don't judge your team. We don't overcomplicate. We fix the hidden work behind your numbers.

Cleared massive AP backlogsCut cycle timesFixed vendor chaosBuilt invoice intake systemsMade AP boring again

Ready to clean up the mess?

Let's turn your AP into a boring, predictable machine in just 30 days.

Book a Free Intro Call